GREENBACK HILLS HOA
Executive Committee - MINUTES APPROVED
Monday, August 17, 2026
Call to Order: 7:03 PM PDT by Alistair St. Claire
Adjournment: 8:15 PM PDT
Location: Greenback Hills Clubhouse, 1 Fairway Circle, Reseda, CA
Call to Order: 7:03 PM PDT by Alistair St. Claire
Adjournment: 8:15 PM PDT
Location: Greenback Hills Clubhouse, 1 Fairway Circle, Reseda, CA
These minutes were approved on August 3, 2026
I. ATTENDANCE
Members Present (2): Alistair St. Claire, Bartholomew Winthrop III
II. Roll Call
Members Present (2): Alistair St. Claire, Bartholomew Winthrop III
No items in this section
III. Public Comment on Non-Agenda Items
Notes:
[4:39 PM]
Resident Margot Vandervilt spoke regarding the koi pond odor during the algae bloom and thanked the Committee for the quick response. No other public comment.
No items in this section
IV. Approval of Prior Meeting Minutes
No items in this section
V. Old Business
A. HOA Dues Late Fee Grace Period (Follow-Up)
Motion #1
PASSED
Made by: Alistair St. Claire
| Seconded by: Bartholomew Winthrop III
Motion to extend the HOA dues late fee grace period from 10 to 15 days, effective the next billing cycle. Motion passed 2-0.
| Result | Count | Members |
|---|---|---|
| Ayes | 2 | Alistair St. Claire, Bartholomew Winthrop III |
VI. New Business
A. Lawn Gnome Relocation Ordinance
Motion #1
PASSED
Made by: Bartholomew Winthrop III
| Seconded by: Alistair St. Claire
Motion to relocate 12 of the 14 lawn gnomes to the clubhouse garden, leaving two at the entrance median at reduced visibility as a "Greeting Committee." Motion passed 2-0.
| Result | Count | Members |
|---|---|---|
| Ayes | 2 | Alistair St. Claire, Bartholomew Winthrop III |
B. Koi Pond Filtration System Upgrade
Financial
Motion #1
PASSED
Made by: Alistair St. Claire
| Seconded by: Bartholomew Winthrop III
Motion to approve the mid-tier bid of $5,400 from Valley Pond and Waterscape for the koi pond filtration upgrade, with installation to begin within 30 days. Motion passed 2-0.
| Result | Count | Members |
|---|---|---|
| Ayes | 2 | Alistair St. Claire, Bartholomew Winthrop III |
C. Neighborhood Watch Drone Pilot Program
Notes:
[4:36 PM]
Committee raised concerns about camera range and battery swap logistics. Item tabled pending a written privacy policy and cost estimate; Sgt. at Arms Hollingsworth to bring a formal proposal to the September meeting.
VII. Next Regular Meeting
No items in this section
VIII. Adjournment
Meeting adjourned at: 8:15 PM PDT